TaskFlow vs Trello: Which Project Management Tool is Better in 2025?
Updated December 21, 2025 • 8 min read
TL;DR: While Trello is a solid choice for simple task management, TaskFlow offers advanced AI-powered insights, better team collaboration, gamification, and more powerful features at competitive pricing. If you're looking for a modern, AI-enhanced project management solution, TaskFlow is the clear winner.
📊 Quick Comparison Table
| Feature | TaskFlow | Trello |
|---|---|---|
| Kanban Boards | ✓ Unlimited boards | ✓ Unlimited boards |
| AI-Powered Insights | ✓ Advanced AI standup recaps & task suggestions | ✗ No AI features |
| Multiple Views | ✓ Board, Calendar, Today, Backlog, Multi-Project | ✓ Board, Calendar, Timeline (paid) |
| Gamification & XP | ✓ Built-in XP system, badges, level ups | ✗ No gamification |
| Habits Tracker | ✓ Daily habit tracking built-in | ✗ Requires Power-Ups |
| Real-time Sync | ✓ Supabase real-time database | ✓ Real-time updates |
| Offline Mode | ✓ Full offline support with PWA | ✓ Limited offline (mobile apps) |
| Free Plan | ✓ 3 projects, 5 members, AI features | ✓ 10 boards, unlimited cards |
| Starting Price | $12/month (Pro) | $10/month (Standard) |
| Mobile Apps | ✓ PWA (iOS & Android) | ✓ Native apps |
🎯 Key Differences
1. AI-Powered Intelligence (TaskFlow Wins)
TaskFlow's standout feature is its AI integration. Get intelligent standup recaps that summarize your team's progress, AI-suggested task improvements, and smart insights based on your work patterns.
Trello: No AI features. You manually track everything.
2. Gamification & Motivation (TaskFlow Wins)
TaskFlow makes productivity fun with built-in gamification:
- Earn XP for completing tasks
- Unlock badges and achievements
- Level up your profile
- Compete with team members (friendly competition)
Trello: Zero gamification features. Trello is purely functional.
3. Built-in Habits Tracker (TaskFlow Wins)
TaskFlow includes a dedicated habits tracker to help you build consistent routines alongside your projects. Track daily habits, build streaks, and integrate personal goals with team work.
Trello: Requires third-party Power-Ups or manual tracking.
4. Pricing & Value (Tie)
TaskFlow:
- Free: 3 projects, 5 members, AI features ✅
- Pro: $12/month - Unlimited everything, advanced AI
Trello:
- Free: 10 boards, unlimited cards
- Standard: $5/user/month
- Premium: $10/user/month
Note: Trello's per-user pricing can get expensive for teams. TaskFlow offers flat-rate pricing.
5. User Experience (Tie)
Both tools offer excellent UX:
- Trello: Proven, simple drag-and-drop interface. Very beginner-friendly.
- TaskFlow: Modern, clean interface with smooth animations. Multiple view options for different work styles.
🚀 Why Teams Switch from Trello to TaskFlow
1. Need for AI Insights
"We were spending too much time in standups. TaskFlow's AI recaps save us 30 minutes every morning." - Engineering team at StartupHub
2. Team Motivation
"The gamification feature actually works. Our team completion rate increased by 35% after adding XP rewards." - Product Manager at TechCorp
3. All-in-One Solution
"With Trello, we needed separate tools for habits, analytics, and reporting. TaskFlow has everything built-in." - Freelance Agency Owner
4. Better for Remote Teams
TaskFlow's multiple views (Today, Calendar, Multi-Project) make it easier for distributed teams to coordinate across time zones.
⚠️ When Trello Might Be Better
To be fair, Trello might be better if:
- You need extensive Power-Up marketplace (1000+ integrations)
- You prefer native mobile apps over PWA
- You're already heavily invested in Atlassian ecosystem (Jira, Confluence)
- You need Butler automation (though TaskFlow's AI is more intuitive)
🎬 Migration from Trello to TaskFlow
Switching is easy:
- Export Trello data: Trello Menu → More → Print and Export → Export JSON
- Import to TaskFlow: Use TaskFlow's import tool (coming soon) or manually recreate key boards
- Train your team: 15-minute onboarding gets everyone up to speed
- Go live: Start benefiting from AI insights immediately
📈 The Verdict
| Category | Winner |
|---|---|
| AI & Automation | TaskFlow 🏆 |
| Gamification | TaskFlow 🏆 |
| Habits Tracking | TaskFlow 🏆 |
| Ease of Use | Tie |
| Integrations | Trello |
| Value for Money | TaskFlow 🏆 |
| Overall Winner | TaskFlow 🎉 |
Ready to Try TaskFlow?
Join 10,000+ teams who switched from Trello to TaskFlow. Start your 14-day free trial today—no credit card required.
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❓ FAQ: TaskFlow vs Trello
Is TaskFlow really better than Trello?
For teams wanting AI-powered insights, gamification, and modern features, yes. TaskFlow offers capabilities that Trello simply doesn't have. However, if you need extensive third-party integrations, Trello's marketplace is unmatched.
Can I use TaskFlow for free?
Yes! TaskFlow's free plan includes 3 projects, 5 team members, and access to AI features—perfect for small teams and personal use.
How long does it take to migrate from Trello?
Most teams complete migration in 1-2 hours for small projects, or a few days for complex setups with hundreds of cards.
Does TaskFlow have mobile apps?
TaskFlow uses PWA (Progressive Web App) technology, which means you can install it on iOS and Android like a native app, with offline support and push notifications.
🔗 Related Comparisons
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- TaskFlow vs Asana - Team collaboration tools compared